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FIT5057 - PROJECT MANAGEMENT
Applied class 2
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TOPIC 2: Organisational Context of IT Projects IT Projects In Depth |
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TOPIC: ● Business cases ● Review of Assignment 1 ● Project Evaluation techniques - NPV |
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Time 110 mins |
Agenda |
Activity |
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25 Mins |
Critique and analyse a business case |
Activity 1: Group activity Team forming: Although your first assignment is individual assessment, we encourage you to start thinking about team forming for your team assessments. Start collaborating with your potential team: ● Form groups of 4 or 3 students. You can use the shared spreadsheet from the previous session to remember your peers’ names, skills, and interests! Your tutors can help you to join a team if required. ● Review the business case on page 4 with your groups. ● Discuss and critique the business case. Identify the missing elements or weaknesses in different parts. ● Discuss the shortcomings and strengths of the case and come up with ideas to improve the business case. ● Complete your assessment and critique by discussing a final score (out of 100) for the sample business case! |
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20 Mins |
Group Discussion |
Activity 2: Group activity ● Complete the poll with your assessment outcome for the sample business case. One response per team is sufficient. ● Led by your tutor, share your final score and justifications with the class |
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Time 110 mins |
Agenda |
Activity |
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25 Mins |
Review of assignment 1 past samples |
Activity 3: Tutors led activity Your tutors would review a sample business case and address your questions. Start working on your assignment. Clarify any questions with your tutors and request feedback. |
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20 Mins |
Review of assignment 1 specifications |
Activity 4: Your tutors will address any outstanding questions. Ask your questions from your tutors or through the forum. It is important to have enough information about the context before starting to work on your assignment tasks. |
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Post Applied Activity projects:
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Year 0 |
Year 1 |
Year 2 |
Year 3 |
Year 4 |
Year 5 |
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Project 1 |
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Costs (cash outflows) |
$120,000 |
$100,000 |
$75,000 |
$50,000 |
$50,000 |
$20,000 |
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Benefits (cash inflows) |
$0 |
$60,000 |
$100,000 |
$120,000 |
$180,000 |
$100,000 |
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Project 2 |
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Costs (cash outflows) |
$75,000 |
$90,000 |
$30,000 |
$30,000 |
$20,000 |
$20,000 |
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Benefits (cash inflows) |
$0 |
$85,000 |
$100,000 |
$75,000 |
$50,000 |
$25,000 |
Activity 1. Sample business case
Business Case: Creative Victoria - Great Partnerships Program Enhancement
https://creative.vic.gov.au/resources/great-partnerships/about-great-partnerships
1.0 Introduction/Background:
Creative Victoria is committed to fostering a thriving and vibrant arts and cultural sector in the state of Victoria, Australia. The Great Partnerships Program is a cornerstone initiative aimed at supporting and nurturing
partnerships between creative organizations, businesses, and individuals. This proposal seeks to enhance and expand the Great Partnerships Program, further advancing the cultural landscape of Victoria.
2.0 Business Objective:
The project aligns perfectly with Creative Victoria's mission to facilitate creative partnerships that enrich the cultural life of Victoria. It embodies the portfolio's objective of fostering collaboration and innovation in the arts and cultural sector.
3.0 Current Situation and Problem/Opportunity Statement:
While the Great Partnerships Program has made substantial strides in promoting collaboration, there remains untapped potential and challenges to address:
● Limited funding resources for partnerships.
● Incomplete engagement of diverse creative sectors.
● Need for streamlined application and reporting processes.
● Insufficient data collection for program impact assessment.
4.0 Critical Success Factors and Constraints: Critical Success Factors:
● Increased funding allocation.
● Diverse sector engagement.
● Efficient program administration.
● Robust impact assessment.
Constraints:
● Budget limitations.
● Regulatory constraints.
● Competition for resources.
5.0 Analysis of Options and Recommendation:
Options Considered:
1. Option 1 - Increased Funding: Enhance the program by increasing funding allocations for partnerships.
2. Option 2 - Sector Diversification: Expand the program to encompass a broader range of creative sectors.
3. Option 3 - Streamlined Processes: Implement streamlined application and reporting processes.
4. Option 4 - Impact Assessment Enhancement: Invest in improved data collection and program impact assessment.
Recommendation: A combination of Options 1 and 2 is recommended. Increasing funding while diversifying creative sectors will maximize the program's reach and impact.
6.0 Preliminary Project Requirements:
● Budget allocation increase.
● Expansion of program guidelines.
● Development of a user-friendly online application and reporting platform.
● Engagement of additional program assessors.
● Impact assessment tools enhancement.
7.0 Budget Estimate and Financial Analysis:
A preliminary budget estimate for the enhancement of the Great Partnerships Program, considering increased funding and operational expenses, is approximately AUD 2.5 million over the next three years.
Financial Analysis (Exhibits):
● NPV analysis indicates a substantial positive return on investment over a 5-year period.
● ROI is projected at 15% based on the expected growth in program impact.
8.0 Schedule Estimate:
● Program guidelines and budget allocation: Q1-Q2
● Expansion of program sectors and engagement of assessors: Q2-Q3
● Development of online platform: Q3-Q4
● Impact assessment tools enhancement: Ongoing
● Projected program launch: Q1 of Year 2
9.0 Potential Risks:
Top 3 Potential Risks:
1. Funding Shortfall: The project may face budget constraints or insufficient resources. Response: Seek additional funding sources or revise project scope.
2. Technical Challenges: Developing the online platform may encounter unforeseen technical issues. Response: Engage experienced technical experts and conduct thorough testing.
3. Sector Resistance: Some creative sectors may resist diversification efforts. Response: Implement targeted engagement and communication strategies to garner sector support.
Likelihood of Risks Impacting:
● Funding Shortfall: Moderate.
● Technical Challenges: Low to Moderate.
● Sector Resistance: Low to Moderate.
In conclusion, the enhancement of Creative Victoria's Great Partnerships Program is an opportunity to elevate cultural partnerships in Victoria. The recommended approach combines increased funding and sector diversification to amplify the program's impact. Robust risk management, budgeting, and financial analysis ensure a successful and sustainable program expansion that aligns with Creative Victoria's vision.